November 2023
Here’s what’s new in version 2.122!
Contents:
Enhanced Gateway 3 Management Solution
In this release, we are pleased to introduce a comprehensive solution tailored to the needs of Asset Owners and Contractors in the construction industry. This central digital solution aims to streamline the management of construction Gateway 3 deliverables, ensuring compliance with the Building Safety Act and improving project efficiency.
Gateway 3 dashboard displaying an overview of building information
Gateway 3 dashboard displaying document summary, progress and status
Gateway 3 dashboard displaying Building Safety Act Key Building Information list of documents
Gateway 3 dashboard displaying apartment documentation with search bar and filters
For Asset Owners:
- Centralised Repository: We are introducing a single cloud-based digital solution that acts as a centralised repository for all asset information and O&M Manuals. This solution ensures easy access and facilitates version control, promoting consistency and accuracy.
- Simplified Updates: We have integrated a process to simplify the updating of O&M Manuals and asset information. This eliminates version discrepancies, guaranteeing that the most current data is readily available to Asset Owners.
- Role-Based Access: Enhancing security and privacy, we now offer role-based access controls. Relevant stakeholders can access information specific to their roles, ensuring data confidentiality while enabling collaboration.
- Reporting and Analytics: Asset Owners can now enjoy flexible dashboarding capabilities for compliance reports and analytics at both project and portfolio levels. This feature supports regulatory approvals and informed decision-making.
- Scalability: Our solution is designed with flexibility in mind. It enables the seamless integration of new properties while maintaining a high standard of data consistency across all properties, ensuring scalability for your evolving needs.
For Contractors:
- Unified Data Repository: Contractors can benefit from a centralised platform that consolidates data from existing systems for a smooth handover to clients. This consolidation is based on a defined template of agreed deliverables, aligning with the requirements of the Building Safety Act and contractual obligations.
- Structured Data Presentation: We offer structured and standardised data presentation to meet the compliance requirements of the Building Safety Act. This ensures that Contractors can efficiently deliver the necessary data to clients.
- Reporting and Analytics: Contractors can now take advantage of flexible dashboarding for compliance reports and analytics. This feature facilitates progress tracking throughout the project duration and provides an audit trail of approvals.
We believe that this release will significantly enhance the management of construction Gateway 3 deliverables, promoting compliance, collaboration, and efficiency for both Asset Owners and Contractors.
Enhanced Digital Handover Solution
In this release, we have rolled out an enhanced version of our digital handover solution, aimed at improving the client review process. This update adds the ability for Client Reviewers to review O&M Packages directly on the platform, streamlining the document review and feedback processes, enhancing collaboration, and optimising project handover experiences.
Digital Handover dashboard displaying project workflows, filters and overall project status
Digital Handover dashboard displaying workflow filters and status
Digital Handover platform displaying processing form
Digital Handover platform displaying record reviewing dialogue box
Key Features
- Client Reviewer Access: Client Reviewers can now access and review O&M Packages directly on the platform, eliminating the need for external document transfers or traditional review methods.
- Streamlined Document Review: We’ve introduced a user-friendly and efficient environment for document review, making it easy for Client Reviewers to provide insights and feedback seamlessly.
- Enhanced Collaboration: This update fosters enhanced collaboration between project stakeholders by centralising the review and feedback processes on the platform.
- Optimised Project Handover: By providing a modern and convenient approach to document review, our solution optimises the overall project handover experience, saving time and resources.
Benefits:
- Convenience and Efficiency: Client Reviewers can now review O&M Packages directly within the platform, eliminating the need for external tools or transfers. This convenience speeds up the review process.
- Enhanced Collaboration: With a centralised platform for review and feedback, project stakeholders can collaborate more effectively, resulting in improved communication and faster decision-making.
- Improved Project Handover: The streamlined document review process contributes to a more efficient and optimised project handover, ensuring a positive experience for all parties involved.
We believe that this release will significantly enhance the client review process within our digital handover solution, meeting evolving customer needs and providing a modern, efficient, and collaborative environment.
Single Sign-On Support for Zutec Field App
In our latest update, we have introduced Single Sign-On (SSO) support for our Field app. This feature simplifies the login process, enhances security, and streamlines user management, allowing users to focus on what matters most — their projects.
Key Features
Simplified Login Process:
- With SSO, users can log in to Zutec Field using their company account credentials, meaning they do not need a separate Zutec account to login to Field.
- This makes user workflow smoother, and saves the hassle of remembering multiple passwords.
Streamlined User Management:
- Company Admins can manage users more efficiently by controlling access to multiple platforms from a single dashboard.
- Reduces administrative overhead and improves the management of permissions and access controls.
Benefits
Increased Efficiency:
- With SSO, users no longer need to spend time on repeated logins, allowing for more time to be spent on crucial tasks.
- Users also do not need to remember multiple account credentials, allowing them to focus on the job at hand rather than remembering their login.
How to Use
- Open the Zutec Field mobile app.
- Tap on SIGN IN WITH SSO on the login screen.
- You will be redirected to your organisation’s SSO login page. Enter your credentials. **Note: Organisation must have set up SSO implementation with Zutec in order to use.
- Upon successful authentication, you will be redirected back to the Zutec Field app, and you’ll have access to all your projects and data.
New Digital Handover Dashboard
Our new Digital Handover dashboard has been crafted to transform the project management experience. This innovative dashboard offers comprehensive insights into project metrics.
Digital Handover dashboard displaying a project overview, filters and overall project status
Digital Handover dashboard displaying a summary of packages with required actions
Digital Handover dashboard displaying document status by company
Digital Handover dashboard displaying document status by document type
Key Features
- Comprehensive Project Insights: Gain an overview of completed packages, items awaiting review, and those requiring client escalation or support.
- Flagging Rejections with Insight: Identify items rejected more than five times, signalling underlying problems that need your immediate review and escalation.
- SLA Monitoring: Effortlessly keep track of packages beyond agreed Service Level Agreements (SLAs) i.e Sold Vs Actual.
- Focused Action Pages: Access detailed lists and take swift actions through a user-friendly interface.
- Transformed UI: Experience an enhanced, scalable interface
We understand the importance of transparency and efficiency in project management, and our new dashboard is tailored to meet these needs.
New Search for Createmaster Projects
We have added a new search functionality for Createmaster projects. This will enhance the user experience for Createmaster clients, by focusing on returning documents related to the search term and getting customers what they need faster.
New Zutec Cloud UI Default Setting Feature
Users can now set our revamped UI as the default setting. User choice will be remembered, providing a consistent experience across logins.
Key Features
- Persistent UI Choice: Set the new Cloud UI as default and enjoy a consistent interface every time you log in.
Benefits
- Consistent Experience: No need to switch UI preferences after every login; it stays the same.
- Simplified Workflow: Quickly set your UI preference once and forget it.
How to Use
- Click on Try New Design in the top right corner.
That’s it! Your preferred UI will be set for all future sessions.
Introducing Bulk Editing in Registers
Our latest update brings the much-requested Bulk Editing feature in registers. Now users can edit multiple rows at once, making data management more efficient than ever.
Key Features
- Bulk Editing: Select and edit multiple rows in a register in one go, without the need for importing or exporting.
Benefits
- Efficiency: Mass-edit rows for quicker data updating and management.
- Streamlined Operations: Reduce the need for repetitive, individual row updates, or having to export / import data.
How to Use
- Navigate to the register you want to edit.
- Use the checkboxes to select multiple rows.
- Click on the options menu and select Bulk Edit.
- Select the Field you wish to edit.
- Enter or select the new value.
- Make your changes and confirm to update all selected rows.
- Your bulk edits will be applied immediately.
New Front Facing Camera support on Zutec Field App
This release introduces an enhancement to the camera functionality within the Zutec Field mobile application. Users now have the ability to utilise the front-facing camera on their mobile devices, providing more flexibility in capturing images on the field.
Key Features
- Front-Facing Camera Access: Users can now switch between the rear and front-facing cameras within the Zutec Field app, allowing for a more comprehensive image capturing experience.
Benefits
- Versatile Image Capture: With the addition of front-facing camera access, users can now easily take self-portraits for Health & Safety or Induction purposes, or capture images from angles that were previously challenging.
- Improved Documentation: By allowing more versatile image capturing, this update aids in creating richer documentation, which is essential for accurate record-keeping and effective communication among project stakeholders.
How to Use
- Launch the Zutec Field app on your mobile device.
- Navigate to the camera feature within the app.
- Select the icon to switch between the rear and front-facing cameras as needed.
- Capture images using the front-facing camera by pressing the capture button.
Login